Monday, December 10, 2012

Connecting with your documents

The reason we must keep our files around isn't because companies like to pay for storage.  Files are kept around because regulatory laws exist.  These laws exist to ensure that information can be provided when it's needed.  For example, documents are requested when litigation comes into play or a company audit, or even for historical data such as a medical patients history for quicker care or to avoid duplicate procedures.  This, in the end, can lower costs and make life much easier.  How easy is it to find files that you need for issues that arise in your company?  Do you find yourself having to duplicate work and re-create files?

Most companies have experienced some sort of headache when dealing with their files, so we make it easy for you.  With advancements in technology, there are countless software solutions that can help manage files and minimize the headaches.  But this software is pricey to purchase, to implement and then to train personnel on its proper use.  Document management companies take this step out of the process.  It is generally offered for client use at no charge (at least Docu-Trust doesn't charge) and makes managing files very simple.

It is easy to connect with your documents, track data such as sensitive client information and destruction dates, and view/print reports.  Best of all, your information is secure through a fully integrated Secure Sockets Layer (SSL) infrastructure that is accessed via our website.  Only those authorized to view data are given access and it can even be restricted depending on what they should and shouldn't see.  It is easy to pull up reports to assist in keeping a lean and current inventory, which will keep costs and liability down.  No more pads of paper nor Word documents that keep lists of files and sensitive information.  Click on boxes/files that are needed and they get delivered.  When done, request to have them picked back up through the same web interface. 

Connect with your documents and cut costs by partnering with us - a document management company that makes your job easier, more enjoyable and helps keep your organization's information flowing smoothly for years to come.